Rules and Regulations
By registering for exhibit space a company agrees to adhere to all conditions and regulations outlined in this prospectus. Please ensure your promotional and/or sales department has a copy of these rules and regulations.
The purpose of the exhibition portion of ANM2016 is to complement the continuing education session, to allow supplier companies to meet personally with existing clients and to share health care related technologies, products, services and equipment with prospective clients. The BCNA, which is hosting ANM2016, is a non-political, non-profit entity registered in BC under the Society Act.
The BCNA reserves the right to determine the eligibility of an exhibitor for inclusion at the ANM2016 and to prohibit an exhibitor from conducting and maintaining an exhibit, if in the sole judgment of the BCNA the exhibitor or exhibit or proposed exhibit shall in any respect be deemed unsuitable.
Registration, Cancellation and Transferring of Registration
No registration will be confirmed without full payment. No registration can be guaranteed or held without full payment. All space is registered to exhibitors on a first paid basis. Once all space has been reserved, a waiting list based on date of request will be maintained by the BCNA. No company can transfer its registration to another company without prior, written consent from the BCNA. A company desiring to cancel or reduce its requested space, after having submitted a signed contract and the required payment, must do so in writing on company letterhead. If the cancellation request is received (not postmarked) on or before Friday, September 9 2016 cancellation will be granted in full, less a $100 administration fee. No refunds can be granted after Friday, September 9, 2016. Exhibitor no-shows and/or any exhibit space not staffed during the exhibition will be treated as “late” cancellations and will not be provided with a refund. The BCNA may cancel this contract, upon reasonable cause, or upon the occurrence of events beyond its control, which makes performance impossible or useless, upon written notice to the exhibitor by an authorized agent, employee, or other officer of the BCNA. The BCNA reserves the right to alter, reduce or redistribute allocated space upon reasonable cause, or upon the occurrence of an event beyond its control, which render previous space allocation impossible or useless, upon written notice to the exhibitor by an authorized agent, employee, or officer of the BCNA. In the event of such cancellation or reduction, the BCNA agrees to negotiate in good faith toward refund, reduction or alternate application of the sums paid by the exhibitor as rental fees.
Subletting Booth Space
Exhibitors may not assign, sublet or apportion to others all or part of the space allotted to the exhibiting company, and may not advertise or display goods or services other than those manufactured, distributed or sold by the exhibiting company in the regular course of its business. Booth Staffing and Exhibitor Badges Qualified employees of the exhibiting company must staff exhibits at all times during ANM2016 conference hours. Each individual staff at a booth is required to register and must wear the exhibitor badge provided. A maximum of three badges are provided per booth for free (all additional badges are $5 each), and a maximum of three staff may attend each booth at any given time.